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Access, Synchronization, and Sharing on u-drive.unipi.it

Access to Nextcloud #

  1. Open the web browser and go to the address: https://u-drive.unipi.it
  2. Enter your institutional credentials (username and university password).
  3. Select “Login” to access your personal area.

Two-Factor Authentication (2FA) #

Nextcloud supports two-factor authentication (2FA) to enhance account security.
To configure 2FA:

  1. After logging in, select the profile icon in the upper right corner and choose “Settings”.
  2. Go to the “Security” section and locate “Two-Factor Authentication”.
  3. Select one of the available options (in use:
    – TOTP authentication app, such as Google Authenticator or Authy).
  4. Follow the instructions to associate the chosen method:
    – For TOTP, scan the QR code with the app and enter the generated code.
  5. Check that 2FA is active: on the next login, a code will be requested.

File Interface #

Once logged in, the list of folders and files is displayed. At the top of the interface, the following buttons are available:

  • Upload
  • New folder
  • Share
  • Settings

The sidebar navigation panel shows the folder structure.

Uploading Files #

To upload files or folders:

  1. Select the “Upload” button.
  2. Indicate whether you want to upload a file or a folder.
  3. Select the items from the computer in use.
  4. Wait for the upload to complete; the status is indicated by a progress bar.

File Download #

To download a file:

  1. Hover over the desired file.
  2. Select the context menu (icon with three dots).
  3. Click on “Download”.

You can download entire folders as a .zip archive.

Sharing Files and Folders #

To share an item:

  1. Select the file or folder to share.
  2. Click the “Share” button.
  3. Enter the email address or username of the recipient.
  4. Define access permissions (read, write, share).
  5. Generate a public or private link, possibly protected by expiration and password.

File Versioning #

Nextcloud automatically saves previous versions of files.
To restore or delete a previous version:

  1. Select the desired file.
  2. Open the context menu (three dots icon) and choose “Details” > “Versions”.
  3. View, restore, or delete the available previous versions.

Comments and Annotations #

You can add comments on text files and images:

  1. Select the file.
  2. Menu > ‘Comments’.
  3. Write and send comments. Notifications will arrive via email.

Synchronization with the desktop client #

  1. Download the Nextcloud client from the official site: https://nextcloud.com/install/#desktop-files
  2. Install the software and configure it using the URL u-drive.unipi.it.
  3. Select the folders to synchronize.
  4. Files will be automatically synchronized to the local computer.

Folder management #

Creating, moving, and renaming folders:

  • Create a new folder using the “New folder” button.
  • Drag files to change their location.
  • Use the context menu to rename or delete items.

Personal Settings #

Access the “Settings” section at the top right to manage:

  • Your profile and password.
  • Email notifications.

Tips and Best Practices #

  • Use descriptive file names.
  • Organize folders according to a hierarchical structure.
  • Set expiration dates on sharing links.
  • Keep the desktop client up to date.

Support and Resources #

For assistance, you can contact the University ICT support:
Email: storage-support@unipi.it
Official Documentation: https://docs.nextcloud.com

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